Data Table to Normal Range: How to Convert an Excel Table

Data Tables (or “Excel Tables”) were introduced in Excel 2007. They were supposed to simplify the work with data in Excel. But in the reality they often made it more difficult. For example, handling different formulas in the same column is not really possible. Fortunately, you can easily convert a Data Table into a normal range.

In a hurry? Click once on a cell in your data table, go to the table tools ribbon and click on “Convert to Range“.

What is a data table in Excel?

First of all: We are not talking about the data table that are part of the What-If Analysis functions on the data ribbon. For the analyse function also called data table please refer to this article.

A data table (which is also called “Excel Table”) offers a structured way to organize your data. It has some advantages and disadvantages towards normal cell ranges:

  • A data table (or “Excel Table”) offers some built-in filtering, sorting, row shading and so on.
  • It (by default) uses the same formula for the complete row. So, it’s not possible to use a different formula in a single cell within the data table.

Steps for converting a Data Table into a normal table

Method 1: Via the ribbon

There are two necessary steps for changing your table to a normal range (the numbers are corresponding to the picture):

  1. Click on a cell within the Data Table.
  2. The yellow Table Tools (“Design”) ribbon is now visible. Click on it.
  3. A little bit hidden: “Convert to Range” is located under the “Tools” group. Click on it and confirm with YES.

Please note that the formatting (for example the row background pattern) might be lost.

Method 2: Right-click on the data table

The second method is even faster.

  1. Right-click on a cell within the Data Table.
  2. Scroll down to “Table” and click on “Convert to Range”. Confirm with YES.

Insert an Excel table

Is also not difficult to convert a normal table into a data table (or Excel table).

  1. Select the cells you want to convert. Usually it’s also fine to just select one cell and Excel detects the complete table range. But the safer way is to select the entire cell range.
  2. Go to the “Insert” ribbon and click on “Table”.
  3. Check if the selected cell range is correct and click on OK.

There is also a keyboard shortcut for inserting Excel tables: Press Ctrl + T on the keyboard.

Author: minhanh